Test Valley Borough Council
Councillors:
43
Wards:
21
Committees:
17
Meetings (2026):
29
Meetings (2025):
92
Meeting
Council - Test Valley
Meeting Times
Scheduled Time
Start:
Wednesday, 13th May 2026
11:00 AM
Wednesday, 13th May 2026
11:00 AM
End:
Wednesday, 13th May 2026
3:00 PM
Wednesday, 13th May 2026
3:00 PM
Meeting Status
Status:
Confirmed; Annual Council
Confirmed; Annual Council
Date:
13 May 2026
13 May 2026
Location:
Crosfield Hall, Broadwater Road, Romsey, Hampshire SO51 8GL
Crosfield Hall, Broadwater Road, Romsey, Hampshire SO51 8GL
Meeting Attendees
Committee Member
Recycling and Environmental Services Portfolio Holder
Committee Member
Climate Emergency and Countryside Portfolio Holder
Committee Member
Democracy and Governance Portfolio Holder
Committee Member
Delivery Lead - Community Led Projects Portfolio Holder
Committee Member
Housing and Enivronmental Health Portfolio Holder
Committee Member
Community, Leisure and Tourism (including Diversity and Inclusion) Portfolio Holder
Committee Member
Planning Portfolio Holder
Councillor Phil Bundy
Apologies
Committee Member
Deputy Leader and Finance and Resources Portfolio Holder
Committee Member
Leader and Strategic Regeneration and Partnerships Portfolio Holder
Councillor Phil North
Present, as expected
Agenda
1
Prayers
Minutes
Prayers were led by Reverend Wharton.
2
Apologies
Minutes
Apologies for absence were received from Councillors N Adams-King, Z Brooks, P Bundy, N Daas, K Dunleavey, S Gidley, L Gregori, N Gwynne, S Hasselmann, R Hughes, N Lodge, L Matthews and J Sangster.
Councillor M Leech arrived at 11:04.
Councillor M Leech arrived at 11:04.
3
Election of a Mayor
On appointment the Mayor will make in statutory form the declaration of acceptance of office. The Mayor will leave the chamber for robing and will return to receive their insignia of Office.
Minutes
Councillor Donnelly proposed:
“That Councillor Linda Lashbrook be elected as Mayor of the Borough for the ensuing year and until the appointment of her successor”.
Councillor Drew seconded the motion.
There were no other nominations and upon being put to the vote, the motion was carried.
Councillor L Lashbrook then made in statutory form the declaration of acceptance of office of Mayor.
The new Mayor and consort Councillor P Lashbrook, together with Councillor Bailey his Mayoress Mrs Karen Hamilton, Councillor Jeffrey and Mrs Maura Jeffrey retired to enable the new Mayor to be robed. Upon returning to the chamber, the Mayor and Consort were invested with their insignia of office.
The Worshipful the Mayor announced the appointment of Reverend Canon Wharton and Reverend Judd as her chaplains and returned thanks for her election.
Councillor L Lashbrook took the chair for the remainder of the meeting.
“That Councillor Linda Lashbrook be elected as Mayor of the Borough for the ensuing year and until the appointment of her successor”.
Councillor Drew seconded the motion.
There were no other nominations and upon being put to the vote, the motion was carried.
Councillor L Lashbrook then made in statutory form the declaration of acceptance of office of Mayor.
The new Mayor and consort Councillor P Lashbrook, together with Councillor Bailey his Mayoress Mrs Karen Hamilton, Councillor Jeffrey and Mrs Maura Jeffrey retired to enable the new Mayor to be robed. Upon returning to the chamber, the Mayor and Consort were invested with their insignia of office.
The Worshipful the Mayor announced the appointment of Reverend Canon Wharton and Reverend Judd as her chaplains and returned thanks for her election.
Councillor L Lashbrook took the chair for the remainder of the meeting.
4
Vote of thanks to the retiring Mayor and Mayoress
To offer a vote of thanks to the retiring Mayor and Mayoress.
Minutes
Councillor Johnston moved:
“That the thanks of the Council be extended to Councillor Bailey and Mrs Karen Hamilton for the excellent manner in which they have carried out their duties as Mayor and Mayoress of the Borough during the past year and that they be accorded the privilege, at their discretion, of wearing the past Mayor and past Mayoress badge respectively.”
Councillor P North seconded the motion.
Thereupon Councillor Bailey and Mrs Hamilton, were invested with their badges of office.
Councillor Bailey replied to the vote of thanks and thanked Councillor Jeffrey and Mrs Maura Jeffrey for their support as Deputy Mayor and Deputy Mayoress during the past year.
“That the thanks of the Council be extended to Councillor Bailey and Mrs Karen Hamilton for the excellent manner in which they have carried out their duties as Mayor and Mayoress of the Borough during the past year and that they be accorded the privilege, at their discretion, of wearing the past Mayor and past Mayoress badge respectively.”
Councillor P North seconded the motion.
Thereupon Councillor Bailey and Mrs Hamilton, were invested with their badges of office.
Councillor Bailey replied to the vote of thanks and thanked Councillor Jeffrey and Mrs Maura Jeffrey for their support as Deputy Mayor and Deputy Mayoress during the past year.
5
Election of a Deputy Mayor
The appointment of a Deputy Mayor for the ensuing year. On appointment the Deputy Mayor will make in statutory form the declaration of acceptance of office. The Deputy Mayor will be invested with their Insignia of Office.
Minutes
Councillor Budzynski moved:
“That Councillor Iris Andersen be appointed Deputy Mayor of the Borough for the ensuing year and until the appointment of her successor.”
Councillor Cattell seconded the motion.
Upon being put to the meeting the motion was carried. Councillor Andersen then made in statutory form the declaration of acceptance of office.
Thereupon the Deputy Mayor and Deputy Consort, Mr John Cockaday, were invested with their badges of office.
“That Councillor Iris Andersen be appointed Deputy Mayor of the Borough for the ensuing year and until the appointment of her successor.”
Councillor Cattell seconded the motion.
Upon being put to the meeting the motion was carried. Councillor Andersen then made in statutory form the declaration of acceptance of office.
Thereupon the Deputy Mayor and Deputy Consort, Mr John Cockaday, were invested with their badges of office.
6
Appointments to Committees and Outside Bodies
To appoint the membership of the Committees of the Council, representatives to Outside Bodies and to approve the dates and times of ordinary meetings of the Council for the Civic Year 2026/27.
Attachments:
- Document Appointments to Committees and Outside Bodies 05 May 2026
Minutes
The Mayor reported that there had been no notice by a group of members wishing to be treated as a political group in accordance with the Local Government and Housing Act 1989. The Mayor confirmed that seats allocated to committees reflected the political balance of the Council and proportionality.
Councillor P North proposed the recommendations and made a number of alterations; to adjust the membership of the Overview and Scrutiny Committee, replacing Councillors G Cooper and Gidley with Councillors C Dowden and Gwynne, and the Southern Area Planning Committee, replacing Councillor Gwynne with Councillor Burnage, appointing Councillor Hughes to Unity and appointing the Planning Portfolio Holder and the Leader to the Hampshire and the Solent Mayoral County Combined Authority Planning Advisory Board. The meeting’s consent was signalled without discussion. Councillor Flood seconded the recommendations.
Resolved:
1. That the appointments to committees and positions as set out below be approved:
Audit Committee (6)
Councillor Hasselmann (Chairman), Councillor Jeffrey (Vice Chairman) and Councillors K Brooks, Kohli, L Lashbrook and Parker.
General Purposes Committee (11)
Councillor P Lashbrook (Chairman), Councillor Cattell (Vice Chairman) and Councillors Adams-King, K Brooks, Z Brooks, Burnage, A Dowden, C Dowden, Flood, P North and Yalden.
Licensing Committee (15)
Councillor Donnelly (Chairman), Councillor Neal, (Vice-Chairman) and Councillors Andersen, Budzynski, Burnage, Cattell, G Cooper, Dunleavey, Ford, Gwynne, Kohli, L Lashbrook, P Lashbrook, Matthews and Swain.
Overview and Scrutiny Committee (15)
Councillors Adams-King, Borg-Neal, Budzynski, Cattell, Daas, C Dowden, Donnelly, Gillies, Gregori, Gwynne, Hasselmann, Hughes, Leech, Matthews and Parker.
Northern Area Planning Committee (13)
Councillor Budzynski (Chairman), Councillor Z Brooks, (Vice-Chairman) and Councillors Andersen, Borg-Neal, Donnelly, Gillies, Gregori, L Lashbrook, P Lashbrook, Lodge, Neal, K North and Sangster.
Southern Area Planning Committee (13)
Councillor M Cooper (Chairman), A Dowden, (Vice-Chairman) and Councillors Bailey, Bundy, Burnage, C Dowden, Ford, Gidley, Jeffrey, Johnston, Parker, Warnes and Yalden.
2. That the representatives as set out below be appointed to the named Committees and Outside Bodies for a period of one year or for the period specified:
a) Local Organisations and Charities
Andover Town Football Club Board
To support and enhance sports curriculum & football academy based in Andover.
Alderman Carr
John Hanson Foundation Trust
A charitable trust providing prizes for students based in Andover.
Councillors Z Brooks, Leech and Neal
Miss Gale’s Educational Foundation
Financial support for families with children educated in Andover (and surrounding area).
Councillor Andersen
Test Valley Arts Foundation
To support and encourage arts and culture across the Borough.
Councillor Z Brooks
Unity
Charity providing development services for local charities and voluntary groups.
Councillor Hughes
b) Local Authority Co-operation
Eastleigh Borough Council/Test Valley Borough Council Liaison Group
To consider matters of mutual interest.
(1) Councillor Bundy
(2) Councillor Gwynne
(3) Councillor Swain
(4) Councillor Yalden
Hampshire & Isle of Wight Local Government Association
Regional forum.
The Chief Executive together with Councillors P North and Flood
Hampshire and IOW Police and Crime Panel
Committee for scrutinising and supporting the Police and Crime Commissioner (PCC) for Hampshire and the Isle of Wight.
Councillor P Lashbrook
Hampshire and the Solent Mayoral County Combined Authority Planning Advisory Board
To provide strategic oversight and guidance on housing policy, spatial planning, and infrastructure development across the Hampshire and Solent region.
(1) Planning Portfolio Holder
(2) Deputy: The Leader
Local Government Association General Assembly
Local Government Forum.
Councillor P North
New Forest Consultative Panel
Consultative Forum for New Forest National Park.
Councillor Bailey
New Forest National Park Authority
Management of National Park.
Councillor Bailey
North Wessex Downs AONB Management Committee
To conserve and enhance the natural beauty of the area based in the north of Test Valley.
Councillor P North
PfSH (Partnership for South Hampshire) Committee
Cross Authority Committee for regeneration of south Hampshire sub-region
(3) Councillor Bundy
(4) Deputy: Councillor P North
PfSH (Partnership for South Hampshire) Overview and Scrutiny Committee
Provides an Overview and Scrutiny function for PfSH.
(1) Councillor Gwynne
(2) Deputy: Councillor M Cooper
South East Councils
To represent the views of local authorities in the South East region.
(1) Councillor Adams-King
(2) Councillor P North
South East Employers
To provide training, consultancy and employment support.
(1) Councillor Flood
(2) Deputy: Councillor Lodge
c) Liaison Panels
Yokesford Liaison Panel (Ampfield & Braishfield Ward)
Information exchange and discussion.
Councillor Yalden
Roke Manor Liaison Panel (Blackwater Ward)
Information exchange and discussion.
Councillor Adams-King
Lee Lane Liaison Panel (Chilworth Nursling & Rownhams Ward)
Information exchange and discussion.
Councillors Bundy, Dunleavey and Swain
A303 Facility at Longparish Liaison Panel
Information exchange and discussion.
Councillor Drew
3. That the dates and times of meetings of the Council as set out below be approved:
Venue
Date
Time
Andover
22 July 2026
5:30 pm
Romsey
14 October 2026
5:30 pm
Andover
9 December 2026
5:30 pm
Romsey
27 January 2027
5:30 pm
Andover
25 February 2027
5:30 pm
Romsey
21 April 2027
5:30 pm
Councillor P North proposed the recommendations and made a number of alterations; to adjust the membership of the Overview and Scrutiny Committee, replacing Councillors G Cooper and Gidley with Councillors C Dowden and Gwynne, and the Southern Area Planning Committee, replacing Councillor Gwynne with Councillor Burnage, appointing Councillor Hughes to Unity and appointing the Planning Portfolio Holder and the Leader to the Hampshire and the Solent Mayoral County Combined Authority Planning Advisory Board. The meeting’s consent was signalled without discussion. Councillor Flood seconded the recommendations.
Resolved:
1. That the appointments to committees and positions as set out below be approved:
Audit Committee (6)
Councillor Hasselmann (Chairman), Councillor Jeffrey (Vice Chairman) and Councillors K Brooks, Kohli, L Lashbrook and Parker.
General Purposes Committee (11)
Councillor P Lashbrook (Chairman), Councillor Cattell (Vice Chairman) and Councillors Adams-King, K Brooks, Z Brooks, Burnage, A Dowden, C Dowden, Flood, P North and Yalden.
Licensing Committee (15)
Councillor Donnelly (Chairman), Councillor Neal, (Vice-Chairman) and Councillors Andersen, Budzynski, Burnage, Cattell, G Cooper, Dunleavey, Ford, Gwynne, Kohli, L Lashbrook, P Lashbrook, Matthews and Swain.
Overview and Scrutiny Committee (15)
Councillors Adams-King, Borg-Neal, Budzynski, Cattell, Daas, C Dowden, Donnelly, Gillies, Gregori, Gwynne, Hasselmann, Hughes, Leech, Matthews and Parker.
Northern Area Planning Committee (13)
Councillor Budzynski (Chairman), Councillor Z Brooks, (Vice-Chairman) and Councillors Andersen, Borg-Neal, Donnelly, Gillies, Gregori, L Lashbrook, P Lashbrook, Lodge, Neal, K North and Sangster.
Southern Area Planning Committee (13)
Councillor M Cooper (Chairman), A Dowden, (Vice-Chairman) and Councillors Bailey, Bundy, Burnage, C Dowden, Ford, Gidley, Jeffrey, Johnston, Parker, Warnes and Yalden.
2. That the representatives as set out below be appointed to the named Committees and Outside Bodies for a period of one year or for the period specified:
a) Local Organisations and Charities
Andover Town Football Club Board
To support and enhance sports curriculum & football academy based in Andover.
Alderman Carr
John Hanson Foundation Trust
A charitable trust providing prizes for students based in Andover.
Councillors Z Brooks, Leech and Neal
Miss Gale’s Educational Foundation
Financial support for families with children educated in Andover (and surrounding area).
Councillor Andersen
Test Valley Arts Foundation
To support and encourage arts and culture across the Borough.
Councillor Z Brooks
Unity
Charity providing development services for local charities and voluntary groups.
Councillor Hughes
b) Local Authority Co-operation
Eastleigh Borough Council/Test Valley Borough Council Liaison Group
To consider matters of mutual interest.
(1) Councillor Bundy
(2) Councillor Gwynne
(3) Councillor Swain
(4) Councillor Yalden
Hampshire & Isle of Wight Local Government Association
Regional forum.
The Chief Executive together with Councillors P North and Flood
Hampshire and IOW Police and Crime Panel
Committee for scrutinising and supporting the Police and Crime Commissioner (PCC) for Hampshire and the Isle of Wight.
Councillor P Lashbrook
Hampshire and the Solent Mayoral County Combined Authority Planning Advisory Board
To provide strategic oversight and guidance on housing policy, spatial planning, and infrastructure development across the Hampshire and Solent region.
(1) Planning Portfolio Holder
(2) Deputy: The Leader
Local Government Association General Assembly
Local Government Forum.
Councillor P North
New Forest Consultative Panel
Consultative Forum for New Forest National Park.
Councillor Bailey
New Forest National Park Authority
Management of National Park.
Councillor Bailey
North Wessex Downs AONB Management Committee
To conserve and enhance the natural beauty of the area based in the north of Test Valley.
Councillor P North
PfSH (Partnership for South Hampshire) Committee
Cross Authority Committee for regeneration of south Hampshire sub-region
(3) Councillor Bundy
(4) Deputy: Councillor P North
PfSH (Partnership for South Hampshire) Overview and Scrutiny Committee
Provides an Overview and Scrutiny function for PfSH.
(1) Councillor Gwynne
(2) Deputy: Councillor M Cooper
South East Councils
To represent the views of local authorities in the South East region.
(1) Councillor Adams-King
(2) Councillor P North
South East Employers
To provide training, consultancy and employment support.
(1) Councillor Flood
(2) Deputy: Councillor Lodge
c) Liaison Panels
Yokesford Liaison Panel (Ampfield & Braishfield Ward)
Information exchange and discussion.
Councillor Yalden
Roke Manor Liaison Panel (Blackwater Ward)
Information exchange and discussion.
Councillor Adams-King
Lee Lane Liaison Panel (Chilworth Nursling & Rownhams Ward)
Information exchange and discussion.
Councillors Bundy, Dunleavey and Swain
A303 Facility at Longparish Liaison Panel
Information exchange and discussion.
Councillor Drew
3. That the dates and times of meetings of the Council as set out below be approved:
Venue
Date
Time
Andover
22 July 2026
5:30 pm
Romsey
14 October 2026
5:30 pm
Andover
9 December 2026
5:30 pm
Romsey
27 January 2027
5:30 pm
Andover
25 February 2027
5:30 pm
Romsey
21 April 2027
5:30 pm
7
Appointment of the Chairman of the Overview and Scrutiny Committee
To appoint the Chairman to the Overview and Scrutiny Committee.
Attachments:
- Document Appointment of Chairman to Overview and Scrutiny Committee 05 May 2026
Minutes
The Mayor invited nominations for the Chairman of the Overview and Scrutiny Committee for the coming year.
Councillor P North proposed, and Councillor M Cooper seconded the recommendation.
Resolved:
That Councillor Daas be appointed as the Chairman of the Overview and Scrutiny Committee.
Councillor P North proposed, and Councillor M Cooper seconded the recommendation.
Resolved:
That Councillor Daas be appointed as the Chairman of the Overview and Scrutiny Committee.
8
Scheme of Delegations
To approve the Council’s scheme of officer delegations.
Attachments:
- Document Delegations - Report 05 May 2026
- Document Delegations - Annex 05 May 2026
Minutes
Consideration was given to the Council’s Scheme of Officer Delegations which was approved each year by Annual Council in accordance with the Council’s Constitution.
Councillor P North proposed, and Councillor Flood seconded the recommendation.
Resolved:
That the Scheme of Officers Delegations as set out in the Annex to the report be approved and incorporated into the Constitution.
Councillor P North proposed, and Councillor Flood seconded the recommendation.
Resolved:
That the Scheme of Officers Delegations as set out in the Annex to the report be approved and incorporated into the Constitution.
Future Meetings
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