Gosport Borough Council
Councillors:
27
Wards:
14
Committees:
10
Meetings (2026):
59
Meetings (2025):
50
Meeting
Housing Board - Gosport
Meeting Times
Scheduled Time
Start:
Wednesday, 10th June 2026
6:00 PM
Wednesday, 10th June 2026
6:00 PM
End:
Wednesday, 10th June 2026
10:00 PM
Wednesday, 10th June 2026
10:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
10 Jun 2026
10 Jun 2026
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Councillor Kirsty Cox
Present, as expected
Agenda
1
Election of Chairman
Minutes
RESOLVED: That Councillor Meenaghan was elected as Chairman for the municipal year 2026-2027
2
Election of Vice Chairman
Minutes
RESOLVED:That Councillor Figgins was elected as Vice Chairman for the municipal year 2026-2027
3
APOLOGIES FOR NON ATTENDANCE
Minutes
Apologies for non attendance were received from Councillor Newman who was substituted by Councillor Jacobs
4
DECLARATIONS OF INTEREST
All members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.
Minutes
There were none
5
MINUTES OF THE PREVIOUS MEETING OF THE HOUSING BOARD HELD on 10 March 2026
Attachments:
- Document Minutes Public Pack, 10/03/2026 Housing Board 02 Jun 2026
Minutes
RESOLVED: That the minutes of the meeting held on 10 March 2026 were signed as a true and correct record.
6
DEPUTATIONS - STANDING ORDER 3.4
(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Monday 8 June 2026. The total time for deputations in favour and against a proposal shall not exceed 10 minutes)
Minutes
There were none
7
PUBLIC QUESTIONS
(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Monday 8 June 2026)
Minutes
There were none
8
Presentation by Savills
Minutes
Kelsey Walker from Savills Affordable Housing Team attended Board to present to Members.
Members were advised that this was an introductory session with further updates coming back to each Housing Board meeting.
Members were advised that this was an introductory session with further updates coming back to each Housing Board meeting.
9
Regulatory Judgement: Progress Update - Improvements since March 2026
The report updates the Board on:
1. Progress since Housing Board 10.03.2026
2. Development of the Gosport Regulatory Improvement Plan.
3. Current compliance performance data.
1. Progress since Housing Board 10.03.2026
2. Development of the Gosport Regulatory Improvement Plan.
3. Current compliance performance data.
Attachments:
- Document Housing Board report 10 June 2026 02 Jun 2026
- Document Appendix 1 - Compliance report (KPI) update 02 Jun 2026
- Document Appendix 2 - Interim Action Plan 2026 02 Jun 2026
Minutes
Consideration was given to a report by the Head of Housing (Interim) updating the Board on:
1. Progress since Housing Board 10.03.26
2. Development of the Gosport Regulatory Improvement Plan
3. Current compliance performance data
The Head of Housing (Interim) (HOHI) introduced her report by advising members that progress had been made since the last meeting due to the appointment of the external consultant Savills and the Gosport Regulatory Improvement Plan is in draft form and undergoing internal review.
Members were advised that an evaluating tender was being progressed to appoint a contractor to carry out stock condition surveys. The process will hopefully start in July and will take at least six months to complete. Although some condition data was held, none of it meets the new standard.
Officers advised that there are some outstanding legionella risk assessments outstanding, which along with any remedial actions should be completed by the end of July.
In answer to a Member’s question the HOHI advised that everything possible was being done to encourage access to homes in order for contractors to carry out all the necessary inspections and works. Housing officers work closely with contractors and can involve mental health specialists and the adult social care team in order to address any vulnerabilities tenants may have. There is a legal route, but it is very much kept as a last resort. The policy on access and the tenancy agreement will both be reviewed.
Members were advised that a tender process had produced a new contractor to carry out the rewires as our current contractor could not sustain the requirement. The new contractor will have the additional resources to assess if a rewire is required or just upgrading, and deal with any additional works identified.
The HOHI advised that recruitment into the property services and surveyors team has been difficult but all vacancies have now been filled.
Members discussed the effect of LGR on the contract for any repair contractor. Officers advised that at this point there was no clarity on how it would work with the Shadow Authority. Backstops regarding LGR will be written into any contracts going forwards.
Members recognized that good communication with residents is very important. Officers advised that the Resident Opinion Panel (ROP) will be updated on anything discussed at Board. Once contracts are in place and a defined timetable set then a communication plan will start. Although the ROP is a strong presence, there is no appetite to take on the scrutiny role, so adverts will have to be placed to find volunteers. The resident Engagement Strategy will be made more robust, and the website will be used in conjunction with sheltered accommodation and hostel coffee mornings and estate walkabouts.
In answer to Member’s questions, the HOHI advised:
- that there was no current timeline for clearing the backlog of remedial works for damp and mould. More work needs to carried out on the data but it was hoped to bring a plan with a timescale to the next meeting.
-creating a new database for data on repeat problems will help analyse the position better. Boilers seem to create the highest number of repeat problems and it needs to be determined if it is cost effective to keep repairing rather than replace.
- the council were on top of the necessary regulations, with guidance supplied by Association of Safety and Compliance Professionals.
- the HOHI would welcome any information held on residents by Councillors that might be useful in understanding needs.
Members all recognized the amount of work the inspection has created for the team, but acknowledged that at the heart of all this additional work is the residents.
RESOLVED: That the Housing Board noted the contents of this report and acknowledged the progress made to date.
1. Progress since Housing Board 10.03.26
2. Development of the Gosport Regulatory Improvement Plan
3. Current compliance performance data
The Head of Housing (Interim) (HOHI) introduced her report by advising members that progress had been made since the last meeting due to the appointment of the external consultant Savills and the Gosport Regulatory Improvement Plan is in draft form and undergoing internal review.
Members were advised that an evaluating tender was being progressed to appoint a contractor to carry out stock condition surveys. The process will hopefully start in July and will take at least six months to complete. Although some condition data was held, none of it meets the new standard.
Officers advised that there are some outstanding legionella risk assessments outstanding, which along with any remedial actions should be completed by the end of July.
In answer to a Member’s question the HOHI advised that everything possible was being done to encourage access to homes in order for contractors to carry out all the necessary inspections and works. Housing officers work closely with contractors and can involve mental health specialists and the adult social care team in order to address any vulnerabilities tenants may have. There is a legal route, but it is very much kept as a last resort. The policy on access and the tenancy agreement will both be reviewed.
Members were advised that a tender process had produced a new contractor to carry out the rewires as our current contractor could not sustain the requirement. The new contractor will have the additional resources to assess if a rewire is required or just upgrading, and deal with any additional works identified.
The HOHI advised that recruitment into the property services and surveyors team has been difficult but all vacancies have now been filled.
Members discussed the effect of LGR on the contract for any repair contractor. Officers advised that at this point there was no clarity on how it would work with the Shadow Authority. Backstops regarding LGR will be written into any contracts going forwards.
Members recognized that good communication with residents is very important. Officers advised that the Resident Opinion Panel (ROP) will be updated on anything discussed at Board. Once contracts are in place and a defined timetable set then a communication plan will start. Although the ROP is a strong presence, there is no appetite to take on the scrutiny role, so adverts will have to be placed to find volunteers. The resident Engagement Strategy will be made more robust, and the website will be used in conjunction with sheltered accommodation and hostel coffee mornings and estate walkabouts.
In answer to Member’s questions, the HOHI advised:
- that there was no current timeline for clearing the backlog of remedial works for damp and mould. More work needs to carried out on the data but it was hoped to bring a plan with a timescale to the next meeting.
-creating a new database for data on repeat problems will help analyse the position better. Boilers seem to create the highest number of repeat problems and it needs to be determined if it is cost effective to keep repairing rather than replace.
- the council were on top of the necessary regulations, with guidance supplied by Association of Safety and Compliance Professionals.
- the HOHI would welcome any information held on residents by Councillors that might be useful in understanding needs.
Members all recognized the amount of work the inspection has created for the team, but acknowledged that at the heart of all this additional work is the residents.
RESOLVED: That the Housing Board noted the contents of this report and acknowledged the progress made to date.
10
ANY OTHER ITEMS
Minutes
There were none
Previous Meetings
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