Basingstoke & Dean Borough Council
Councillors:
53
Wards:
18
Committees:
23
Meetings (2026):
63
Meetings (2025):
75
Meeting
Cabinet - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 7th October 2025
6:30 PM
Tuesday, 7th October 2025
6:30 PM
End:
Tuesday, 7th October 2025
9:30 PM
Tuesday, 7th October 2025
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
07 Oct 2025
07 Oct 2025
Location:
Council Chamber - Deanes
Council Chamber - Deanes
Webcast:
Available
Available
Meeting Attendees
Chair
Leader
Committee Member
Co-Leader and Cabinet Member for Finance and Property
Committee Member
Cabinet Member for Major Projects and Regeneration
Committee Member
Cabinet Member for Communities, Partnerships and Inclusion
Committee Member
Cabinet Member for Strategic Planning and Infrastructure
Committee Member
Cabinet Member for Residents’ Services and Housing
Committee Member
Cabinet Member for Sports, Leisure and Culture
Committee Member
Cabinet Member for Climate and Ecological Emergency
Agenda
1
Apologies for absence
Minutes
There were no apologies for absence.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
There were no urgent matters.
4
Minutes of the meeting held on 16 September 2025
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Printed minutes 16092025 1830 Cabinet 29 Sep 2025
Minutes
The minutes of the meeting held on 16 September 2025 were confirmed as an accurate record and signed by the Chair.
5
Leader and Portfolio Holders Announcements
Minutes
The Cabinet Member for Communities, Partnerships and Inclusion announced that the council had been recognised for its commitment to ending violence against women and girls by being reaccredited by White Ribbon UK which would enable work to start on a new three year programme aimed to change attitudes and cultures that lead to abuse and violence. Continuation of the work would be supported by partners and would help to increase safety in the borough. He urged all to take the White Ribbon pledge.
The Leader of the Council confirmed that on 26 September 2025, the proposal for local government reorganisation had been submitted to Government.
The Leader of the Council confirmed that on 26 September 2025, the proposal for local government reorganisation had been submitted to Government.
6
Recommendations from the Residents Services Committee - Community Buildings Policy
Report of the Chair of the Residents Services Committee
Attachments:
- Document Recommendations from the Resident Services Committee - Community Buildings Policy 29 Sep 2025
Minutes
The Cabinet Member for Communities, Partnerships and Inclusion acknowledged the constructive engagement of the committee and welcomed the committee’s comments and recommendations. He stated that officers had considered the recommendations and had made relevant amendments to the policy which would be considered by Cabinet in November. The amendments related to preferred minimum storage in new buildings, referencing the assets of community value process, the approach to letting investment properties to the community and voluntary organisations and the roll out of new leases and SLA’s for community centres which were separate from the community buildings policy. He further highlighted that work was being undertaken to produce a map of planned sites to include with the maps of existing community building locations and the recommendation relating to planning policy had been shared for consideration as part of the emerging policies associated with the new Local Plan.
Paul Beevers, representing Hatch Warren Nature Group, was invited to speak. He agreed with the recommendation for more space for new and existing buildings but felt more consideration and discussion regarding the management of community green space was needed. He suggested tool storage and workspace for conservation groups should be included in the definition of a community building together with explicit recognition of the need for storage, workspace and funding for conservations groups. He added that Hatch Warren did not have storage space of its own and volunteers stored tools in their own homes.
The Cabinet Member for Communities, Partnerships and Inclusion acknowledged the comments made and agreed to look at some of the existing buildings to see if there were any reasonable actions that could be taken.
Paul Beevers, representing Hatch Warren Nature Group, was invited to speak. He agreed with the recommendation for more space for new and existing buildings but felt more consideration and discussion regarding the management of community green space was needed. He suggested tool storage and workspace for conservation groups should be included in the definition of a community building together with explicit recognition of the need for storage, workspace and funding for conservations groups. He added that Hatch Warren did not have storage space of its own and volunteers stored tools in their own homes.
The Cabinet Member for Communities, Partnerships and Inclusion acknowledged the comments made and agreed to look at some of the existing buildings to see if there were any reasonable actions that could be taken.
7
Recommendations from the Resident Services Committee - Housing Renewal Policy 2025
Report of the Chair of the Residents Services Committee
Attachments:
- Document Recommendations from the Resident Services Committee - Housing Renewal Policy 2025 29 Sep 2025
- Document Appendix 1 29 Sep 2025
Minutes
The Cabinet Member for Residents’ Services and Housing agreed to consider the recommendations of the committee relating to the name of the policy and performance data and KPI’s when drafting the policy for consideration by Cabinet in December. Referring to delays to disabled facilities grants due to Hampshire County Council’s backlog of occupational therapist assessments, it was reported that officers were meeting with HCC to ascertain how the backlog would be addressed.
8
Quarter 1 Capital Monitoring Report as at 30 June 2025
The purpose of this report is to inform Cabinet of any major changes in the capital programme for the period 2025/26 to 2028/29, highlighting changes in the programme since the last reported outturn position to Council in July 2025. This report also presents the forecast capital outturn position for 2025/26 and compares it with the latest agreed budget providing explanations for the significant variances.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Q1 Capital Monitoring Report 2025-26 - Cabinet 29 Sep 2025
Minutes
Cabinet considered a report which presented the forecast capital outturn position for 2025/26 and compared it with the latest agreed budget. The report also highlighted any major changes in the capital programme for the period 2025/26 to 2028/29 since the last reported outturn position to Council in July 2025.
The main changes to the capital programme scheme budgets which require council approval were highlighted.
Resolved: Tonote:
1. The forecast capital expenditure for 2025/26 of £19.514M which is £0.688M lower that the latest agreed capital programme budget of £20.202M;
2. The approved increases to the 2025/26 capital budget from S106 contributions and scheme rephasing under the Chief Finance Officer’s delegated powers as shown in section 2 of the report;
3. The 2025/26 significant forecast variations and explanations for them as shown in section 3 of the report;
4. The latest forecast of capital receipts, grants and contributions for 2025/26 in section 4 of the report;
5. The risks associated with the capital forecasts are as detailed in section 9 of the report;
6. The latest approved capital programme for 2025/26 to 2028/29 and the financing as shown in section 5 and detailed in Appendix 1 of the report; and
7. The capital programme remains fully funded from the council’s own resources up to 2028/29, based on the latest forecast of available resources.
Cabinet recommend Council to approve:
8. Changes to the capital programme as described in section 6 of the report to support the delivery of Council Plan Priorities as follows:
· an increase to the Manydown Development scheme of £1.139M in 2025/26 and £0.153M in 2026/27;
· a reduction to the New Waste Collection Contract scheme of £0.384M in 2025/26 and £0.069M in 2026/27;
· an increase to the Local Authority Housing Fund scheme of £0.644M in 2025/26; and
· a new capital scheme for Affordable Housing Schemes with a capital budget of £0.301M in 2025/26.
The main changes to the capital programme scheme budgets which require council approval were highlighted.
Resolved: Tonote:
1. The forecast capital expenditure for 2025/26 of £19.514M which is £0.688M lower that the latest agreed capital programme budget of £20.202M;
2. The approved increases to the 2025/26 capital budget from S106 contributions and scheme rephasing under the Chief Finance Officer’s delegated powers as shown in section 2 of the report;
3. The 2025/26 significant forecast variations and explanations for them as shown in section 3 of the report;
4. The latest forecast of capital receipts, grants and contributions for 2025/26 in section 4 of the report;
5. The risks associated with the capital forecasts are as detailed in section 9 of the report;
6. The latest approved capital programme for 2025/26 to 2028/29 and the financing as shown in section 5 and detailed in Appendix 1 of the report; and
7. The capital programme remains fully funded from the council’s own resources up to 2028/29, based on the latest forecast of available resources.
Cabinet recommend Council to approve:
8. Changes to the capital programme as described in section 6 of the report to support the delivery of Council Plan Priorities as follows:
· an increase to the Manydown Development scheme of £1.139M in 2025/26 and £0.153M in 2026/27;
· a reduction to the New Waste Collection Contract scheme of £0.384M in 2025/26 and £0.069M in 2026/27;
· an increase to the Local Authority Housing Fund scheme of £0.644M in 2025/26; and
· a new capital scheme for Affordable Housing Schemes with a capital budget of £0.301M in 2025/26.
9
Quarter 1 Revenue Monitoring 2025/26
This report sets out the high level financial position for the first quarter of the financial year 2025/26 as of 30 June 2025. The report is set out to provide the financial position and variances from budget in line with the council’s organisational structure, reflecting how the budget is delegated. It highlights key items that have been identified in the initial months of the financial year.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Q1 Revenue Monitoring Report 2025-26 Cabinet 29 Sep 2025
Minutes
Cabinet received a report for noting which presented the financial position for the first quarter of the financial year 2025/26. The Cabinet Member for Finance and Property reported an overall minor underspend forecast compared to budget and highlighted delay to the Local Plan as the only significant underspend.
Resolved: To note:
1. The financial position for quarter 1 of 2025/26 and the forecast underspend of £0.06M for the financial year as set out in section 2 of the report;
2. The budget transfers amounting to £1.09M were processed during quarter 1, as summarised in section 4 of the report;
3. The 2025/26 savings and investment in services position detailed in section 6 of the report; and
4. The risks associated with the revenue forecasts as detailed in section 9 of the report.
Resolved: To note:
1. The financial position for quarter 1 of 2025/26 and the forecast underspend of £0.06M for the financial year as set out in section 2 of the report;
2. The budget transfers amounting to £1.09M were processed during quarter 1, as summarised in section 4 of the report;
3. The 2025/26 savings and investment in services position detailed in section 6 of the report; and
4. The risks associated with the revenue forecasts as detailed in section 9 of the report.
10
Reaching carbon neutrality for the Council's operational emissions
The report provides an update on the work and progress in reducing the council’s carbon emissions.
Recommendation from the Cabinet Member for Climate and Ecological Emergency
Recommendation from the Cabinet Member for Climate and Ecological Emergency
Attachments:
Minutes
The Cabinet Member for Climate and Ecological Emergency presented a report which set out a pathway for how the council addresses its environmental impact and work towards carbon neutrality. It was reported that the council had reduced its emissions by two thirds and actions had contributed towards reducing emissions across the borough such as changing to biofuel rather than diesel for the councils vehicle fleet, more efficient properties, installation of electric vehicle chargers, an increasing fleet of electric taxi’s, installing solar panels to council owned community centres and the successful work of the green team offering free advice and support to residents. The work to replace the aquadrome with a more efficient sports and leisure facility which would significantly contribute to the reduction of carbon emissions was also highlighted. It was further reported that the council’s Climate Strategy would be updated by the end of the year. Furthermore it was stated that instead of purchasing carbon credits, a different approach to tackle climate change through actions would be taken with carbon credits already purchased contributing to the authority reaching its carbon neutrality target in 2025.
Cabinet acknowledged the range of activities and work undertaken by officers to reduce carbon emissions across the organisation and borough.
Resolved: Cabinet:
1. Note the positive work and progress in reducing emissions, with a near two-thirds reduction in net emissions by the 24/25 financial year, compared to the baseline of the 18/19 financial year.
2. Recognise that there remain emissions that are ‘hard-to-eliminate’ given existing operational arrangements, such as those associated with the Aquadrome.
3. Recognise the work under way to provide a replacement pool at the leisure centre and the associated environmental standard that must be reached;
4. Agree that council-owned carbon credits are included in carbon reporting to make the authority operationally carbon neutral in 2025, subject to confirmation of its emissions in early summer 2026; and
5. Agree to not purchase further carbon credits, but continue to support actions to reduce emissions locally, including through opportunities presented through improving the natural environment in the borough.
Cabinet acknowledged the range of activities and work undertaken by officers to reduce carbon emissions across the organisation and borough.
Resolved: Cabinet:
1. Note the positive work and progress in reducing emissions, with a near two-thirds reduction in net emissions by the 24/25 financial year, compared to the baseline of the 18/19 financial year.
2. Recognise that there remain emissions that are ‘hard-to-eliminate’ given existing operational arrangements, such as those associated with the Aquadrome.
3. Recognise the work under way to provide a replacement pool at the leisure centre and the associated environmental standard that must be reached;
4. Agree that council-owned carbon credits are included in carbon reporting to make the authority operationally carbon neutral in 2025, subject to confirmation of its emissions in early summer 2026; and
5. Agree to not purchase further carbon credits, but continue to support actions to reduce emissions locally, including through opportunities presented through improving the natural environment in the borough.
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